How to Make A Project Plan in Scrum: 5 Steps

Make A Project Plan in Scrum

Scrum is an advanced method that can significantly improve your work results. But for everything to work, you need to work hard and understand the complexities. 

If properly implemented, Scrum can reward project managers the same way free spins in Hellspin benefit gamblers.

Now, let’s get into some details. 

What is a Project Management Plan?

Speaking of a plan, we imagine a document that provides for all the tasks of the project and the deadlines for their implementation. It is compiled at the initial stage of the project and is strictly observed.

Project Management Plan

In Scrum, a project management plan is not just a document, but a whole process in which tasks change and are updated with the development of the project. 

Who prepares the project management plan? 

In Scrum, the project manager is responsible for the plan. They compile it with the participation of the team and the customer.

Step 1: Find out the requirements

First of all, you have to understand the needs of the client. Therefore, work on a website, mobile application or any software begins with analysis.

Ask the client questions to find out his goals: what tasks do they want to solve with the help of the product?

Evaluate the general situation on the market and the client’s competitors, find out the target audience and what problems this product can solve. 

Step 2: Put together the structure of the project

There is a lot of information after the first step, and it is difficult to classify them. What to do. 

structure of the project

Classify all data, so you will understand whether everything is clear or there are still unexplained fragments.

  • Use Mindmap
  • Assemble information on the product’s goals, objectives, and target audience, placing everything in Mindmap.

Also Read This: Strategies For Successfully Managing and Tracking Multiple Projects at Once

Step 3: Write a technical task

Scrum has a product backlog. All the requirements for the future software or website are entered here.

In the Backlog, we have the opportunity to prioritize: the more important the task, the more we assign a number to it and begin its execution.

Priorities depend on the importance of product demand. For example, “”1” is a task with minimal importance, “10000 ” is a maximum. The limits depend only on the complexity of the project and the number of tasks, but the numbers should not be repeated at the same time.

At first, it is difficult to plan how many hours each task will take, so we estimate approximately by the usual points. Choose the simplest task, the cost of which is minimal, that is, as we have set “1”. The following tasks are evaluated relative to the first. 

The complexity is growing, the figure is also growing. In the process of work, we change the requirements in places if the priority has changed.

Scrum primarily means flexibility, so tasks and priorities are constantly changing at work.

This is the main difference between Scrum and other methods.

Each Scrum step will help you better grasp the client’s needs, adjust the priority of deferred problems, and add new ones.

Also Read This:  History of Agile and Need of Agile?

Step 4: Make a prototype

In order not to waste time and effort, it is necessary to understand whether we have understood everything correctly.

Even after communicating with the client and clarifying the requirements, questions may remain.

If there are no questions, it does not mean that it is completely clear what the client wants.

How to check it: show the client your vision of the project:

  • Prepare a visual diagram of the product-an electronic version or on paper. Don’t focus on design, structure is important here.
  • Evaluate the convenience of the interface of the future product. 
  • Show the result to the client. They also add their comments.

Also Read This: 5 Reasons to Hire an Enterprise Application Development Company

Step 5: Sprint planning

We divide the entire work process into equal parts, in Scrum they are called sprints. Each lasts two weeks or a month, depending on the type of project. 

  • Define the sprint goal. It has to be realistic. Don’t set a goal that you can’t achieve.
  • Create a Backlog. The task of Scrum is to create a product with minimal functionality for quick market entry. The elements of the Sprint Backlog should be formulated in such a way that each team member understands the task. Each element must be doable to be able to implement it in a single Sprint.
  • Evaluate the Sprint elements to understand the complexity.
  • Perform tasks consistently, taking into account priorities.
  • At the end of each sprint, we evaluate what has been done and whether we have achieved the goal: how many problems have been solved and which elements are ready for use. 
  • If there are doubts about any element of the product, it is better to launch it as soon as possible and check.